Proposal Submissions - FAQs

Frequently Asked Questions (FAQs)

Schedule 1 of the ITF Standard Research Agreement (SRA) is composed of three parts: the Abstract Form, the Expression of Interest (EOI) Form and the Project Plan Form. Should your proposed technology result in a Joint Industry Project (JIP), your organisation will be required to complete all three sections. In the first instance you will be required to complete an Abstract form and EOI. ITF will then guide you as to the next steps in the process

1. Who can apply to ITF?

    • Anyone can apply to ITF for funding and this includes organisations out with the oil and gas industry.

 2. What happens with confidential information?

    • Any information disclosed as part of your Abstract Form will be considered public domain. The information contained within the EOI Form is considered confidential and cannot be accepted by ITF without a Confidentiality Agreement in place between yourself and ITF. Please note ITF has a standard Confidentiality Agreement which must be used as the confidentiality provisions are mirrored in the back-to-back agreements signed by ITF Members and Non-Member companies. The Confidentiality Agreement is the mechanism that enables ITF to share your EOI Form with ITF Members and Non-Member companies to review the merit of the proposal. At the point sponsorship for a JIP has been secured, ITF will issue a SRA which contains new confidentiality provisions that are specific to the requirements of the JIP.

If at any point in the process you are unable to comply with ITF’s confidentiality requirements, we will not be able to progress your application.

3. What happens to Intellectual Property (IP) developed as a result of the JIP?

    • All IP which has been created as result of the JIP (the Foreground) will belong solely to the developer and this is clearly stated in the SRA. In turn, the developer is required to grant the JIP sponsors with a non-exclusive, royalty-free licence in respect of the Foreground. This is mandatory and enables the JIP sponsors to benefit from the results in exchange for their funding and participation within the JIP; the use of the Foreground is limited by the SRA to internal business operations and the sponsor will have no entitlement to sell or licence the Foreground to third parties without the developer’s approval.  As the developer, you may wish to offer additional commercial benefits such as preferential access, royalty payments and discounts.

4. Who will see my Abstract/EOI Form/Project Plan Form?

    • Once you have completed an EOI Form and this has passed an internal screening procedure, your proposal will be shared with ITF’s Membership. ITF has a Member Representative in each organisation that will distribute your EOI Form to the relevant Subject Matter Experts for review.

5. Where does funding come from?

    • ITF’s JIPs are wholly funded by the ITF Membership. Should a suitable number of parties be interested in your project the cost will be split between all interested parties and allocated from their internal budget.

6. What is the word count for the EOI Form?

    • There is no specific word count although developers are advised to keep their text minimal whilst still engaging their audience. The EOI Form serves as a ‘taster’ to the ITF Membership and there are several opportunities to go into more detail throughout the ITF process. 

7. Do I need to complete all sections of the Abstract Form and EOI Form?

    • Yes, all sections of the Abstract Form and EOI Form need to be complete before ITF can accept and process your submission.

8. How many EOI Forms can I submit?

    • You can submit a maximum of three EOI Forms to an individual Call for Proposals. ITF will not normally accept a resubmission of a proposal within any 9 month period. 

9. Can I include diagrams? 

    • Yes, diagrams are a useful way to convey information to your audience and we encourage you to include them. Please label and describe all diagrams as effectively as possible. 

10. What technologies are not suitable for submission to ITF?

    • ITF helps technologies move through the Technology Readiness Levels (TRL1-9). ITF does not market field proven technology. 

11. Can we still submit if we are not directly involved in the Oil and Gas industry?

    • Yes. ITF has launched cross-industry projects in the past and is open to all forms of innovation and encourages companies from all industries to submit their ideas.

 12. What are the chances of launching your technology?

    • Since ITF’s conception in 1999 we have launched over 200 JIPs. The success of your project launching is dependent upon several factors including industry need and the strategic objectives of ITF’s Membership. If your proposal has a strong business case and will make an impact on the industry then you will have a higher chance of launching your technology project. 

13. What currency should I use? 

    • ITF would appreciate if all costs are quoted in Great British Pounds (GBP).

 14. What does ITF’s Facilitation Fee cover?

    • ITF’s Facilitation Fee is paid by ITF Members who support a JIP. The Facilitation Fee will have no impact on your project or your companies’ financials.
    • The Facilitation Fee is set at 7% of the Project Funding requested and allows the ITF Technology Team to process your application from abstract to launch.

 15. What’s next in the process after the submission of my EOI Form? 

    • Should your EOI Form be selected to move onto the next stage of the process then it will be sent to ITF’s Membership for a review period. ITF Members will have time to review your proposal and decide whether they would like to attend an Initial Presentation. A videoconference will then be organised and you will have the opportunity to present your technology to interested ITF Members. 

16. What level of detail is required in the Abstract, EOI, Project Plan Form? 

    • There are three sections to Schedule 1: Abstract, Expression of Interest and Project Plan Form. The boxes are set to a size which is indicative of how much information is needed. The EOI Form is used to give the members a rough idea of what your proposal is offering.

17. What happens with follow on phases?

    • ITF has successfully launched many follow on phases for projects and has a legal team which are more than capable of executing this efficiently and effectively.